In some cases you might like to record the session for future reference. You can also ask them to include other relevant information, such as their organisation or the country they are calling from. Ask everyone to rename themselves with the name they would like to be addressed by. Sometimes people call in from a phone and their name shows up as a number. As the host you can see the raised hands in the order they were raised and then call on the people to share. If you have a larger group where you cannot see everyone at once, using the digital hand raise is really helpful. It’s up to you as the facilitator to decide how you would like the communication to happen and to make this clear to the group. If someone would like to speak, they can either: Another tip to increase sound quality is to use headphones if possible. You can also mute and unmute everyone at the same time. As the meeting host, you are also able to mute and unmute people.

It also means people are less likely to talk over each other throughout the meeting. This makes a HUGE difference to the sound quality. If you are not speaking, put yourself on mute Gallery view means you can see everyone in the call at once and not only the speaker, which makes you feel like you are part of a group and not only in a lecture. In Zoom you have the choice between gallery view and speaker view. It also means people are more likely to be present in the call and not work on other things simultaneously. Being able to see each other already increases the feeling of connection and engagement.

Not everyone will have the option to turn on a camera, but if it is possible and they feel comfortable, ask them to do so. Here are some tips for using Zoom which we always share at the beginning of any call. If you want to learn about getting started with Zoom, they have plenty of articles here.

Zoom room online meeting